Student Apartments Privacy Policy & GDPR Compliance

A. Introduction

1. The privacy of our website visitors is very important to us and we are committed to protecting it. Our policy explains how we will use your personal information.
2. Your consent to the use of cookies in accordance with the terms of our policy on your first visit to the website allows us to use cookies each time you visit our website.

B. Insignia
This document was created using a template by SEQ Legal ( and modified by Foititika Spitia Thessaloniki (

C. Collection of personal information

The following types of personal information may be collected, stored and used:

  1. Information about your computer including your IP address, your geographical location, your browser type and version and your operating system.
  2. Information about your visits and use of the website including the external source, duration of the visit, page views and navigation path on the website;
  3. Information such as your email address, which you enter when you register on the site.
  4. Information you enter when you create your profile on our site-for example, your name, profile photos, gender, date of birth, personal status, your interests and hobbies, information about your education, and information about your employment.
  5. Information, such as your name and email, which you enter when setting up your subscriptions and for sending emails and/or newsletters.
  6.  Information you enter when using services on our website.
  7. Information that arises from your use of the site, such as when, how often and under what circumstances you use it.
  8.  Information about your purchases, services you use and transactions you make on the site, which includes your name, address, telephone number, email address and credit card information.
  9.  Information that you share on the site with the intention of publishing it online, which includes your username, your profile information and the content of your posts.
  10. Information contained in any communication you have with us via email or through the website, including communication content and metadata.
  11. Any other personal information you send us.

Before you disclose any personal information of a third party, you must have that person's consent to the disclosure and processing of their personal information in accordance with this policy.

D. Use of your personal information

Personal information submitted to us is used for the purposes set out in this policy on the relevant pages of the website. We may use personal information for the following purposes:

  1. management of our website and business
  2. personalized website configuration for you
  3.  activate the use of the services available to you on our website
  4. shipping the goods you buy through our website
  5. providing services that you purchase through our website
  6.  sending transactions, invoices and payment reminders to you, and collecting payments from you
  7.  sending non-promotional communications
  8. sending email notifications about your requests
  9.  sending our newsletter by email if you have requested it (you can inform us at any time if you no longer wish to receive the newsletter)
  10. sending promotional communications relating to your business or the businesses of specific third parties that we think may be of interest to you, via notifications or, if you have agreed to this, by email or similar technology (you can let us know at any time if you no longer wish to receive promotional communications)
  11. provide statistical data of our users to third parties (who will not be able to identify any user from this information)
  12.  managing requests and complaints submitted by you or related to your website
  13.  maintaining the security of the website and preventing any fraud
  14. confirming compliance with our website terms and conditions of service (including the monitoring of personal messages sent through our private online messaging service); and
  15.  other uses.

If you submit personal information for publication on our website, we will publish or use that information in accordance with your authorization.

Your privacy settings can be used to restrict the publication of your information on our website and can be configured using the privacy controls on the website.

We will not disclose your personal information without your consent to any third party or to any third party commercial division.

E. Disclosure of personal information

We may disclose your personal information to any of our employees, officers, agents, insurers, or professional advisors, representatives, suppliers or subcontractors as required for the purposes stated in this policy.

We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our controlling portfolio company and its affiliates) as required for the purposes set out in this policy.

We may share our personal information:

  1. to the extent required by law
  2. in connection with any current or future legal proceedings
  3.  in order to establish, exercise or defend our legal rights (including providing information to third parties to prevent fraud and reduce credit risk)
  4. to the buyer (or potential buyer) of any business asset that we sell (or are thinking of selling); and
  5. to anyone we reasonably believe may be a judicial or other competent authority regarding the disclosure of information in the event that we believe that such authority will require the disclosure of such personal information.

Also as stated in this policy, we will not provide your personal information to third parties.

F. International data transfers

  1. The information we collect may be stored, processed and moved between any countries in which we operate so that we can use it in accordance with this policy.
  2. The information we collect may be transferred to the following countries that do not have equivalent data protection legislation to that applicable in the European Economic Area: the USA, Russia, Japan, China and India.
  3.  Personal information that you post on our website or submit for posting on our website may be available online around the world. We cannot prevent the use or misuse of such information by third parties.
  4. You expressly agree to the transfer of temporary data described in Section F.

G. Retention of personal data

  1. Section G sets out our procedure and policy for the retention of personal data, designed to ensure compliance with our legal obligations regarding the retention and deletion of personal data.
  2. Personal data that we process for any purpose will not be kept for longer than necessary for that purpose.
  3. Without prejudice to Article G-2, we usually delete personal data that fall into the following categories and the corresponding date/time
        1. personal data type will be erased {INSERT DATE/TIME} and
  4. Notwithstanding the other provisions in Section G, we will retain documents (including electronic documents) containing personal data
        1. to the extent required by law.
        2. if we consider that the documents may relate to any legal proceedings in force; and
        3. in order to establish, exercise or defend our legal rights (including providing information to third parties to prevent fraud and reduce credit risk)

H. Security of your personal data

  1. We will take the necessary technical and organisational precautions to prevent the loss, misuse or alteration of your personal data.
  2. We will store all personal data you provide on secure (password- and firewall-protected) servers.
  3. All online monetary transactions conducted on our website are protected by our encryption technology.
  4. You acknowledge that the transmission of information over the internet is inherently insecure and we cannot guarantee the security of data transmitted over the internet.
  5. You are responsible for keeping the password you use confidential, we will not ask you for your password (except when you log in to our website).

I. Modifications

We may update our policy from time to time by posting a new version on our website from time to time. You should occasionally check the page to make sure you understand any changes to our policy. We may notify you of changes to our policy by email or through a private messaging system on our website.

J. Your rights

You may ask us to provide you with any information we hold about you; the provision of such information is subject to the following:

  1. the payment of a fee {YOU WILL PAY THE FEE IF ANY}; and
  2. providing sufficient identification ({CHANGE THIS TEXT TO REFER TO YOUR POLICY for this purpose, we usually accept a notarized photocopy of your passport and a photocopy of a utility bill showing your current address}).

We may withhold the personal information you request for the period permitted by law.

You can ask us at any time not to process your personal information for marketing purposes.

In practice, we will usually either explicitly accept in advance the use of your personal information for marketing purposes, or we will provide you with the opportunity to opt out of having your information used for marketing purposes.

K. Third party sites

Our website includes hyperlinks to, and information from, third party websites. We cannot control and are not responsible for the privacy policies and practices of third parties.

L. Updating information

Please let us know if the information we have about you needs to be updated or corrected.

M. Cookies

Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent through a server and stored in the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies can be either "persistent" or "session" cookies: a persistent cookie is stored in a browser and remains valid until its expiry date, unless deleted earlier by the user; a session cookie, on the other hand, will expire at the end of the user's session when the browser is closed. Cookies usually do not contain information that can identify the user, but your personal data that we maintain may be linked to data stored or retrieved by cookies. {SELECT FULL DISCLAIMER We use only login cookies/ only persistent cookies/ login and persistent cookies on our website}

  1. The names of the cookies we use on our website and the purpose of their use are set out below:
    1. we use on our website Google Analytics and Adwords to recognize a computer when a user {INCLUDE ALL USES OF COOKIES ON YOUR SITE / to track users while navigating the website / to allow the use of a shopping cart on the website / to improve the user experience on the website / to allow the use of a shopping cart on the website / to improve the functionality of the website / to analyze the use of the website / to administer the website / to protect against fraud and improve the protection of the website / to personalize the website for each user / to target ads that may be of interest to specific users / describe the purposes};
  2. Most browsers allow you to refuse cookies - for example:
    1. in Internet Explorer (version 10) you can block cookies using the cookie settings found by clicking "Tools", "Internet Options", "Privacy" and "Advanced"
    2. in Firefox (version 24) you can block all cookies by clicking "Tools," "Options," "Privacy," selecting "Use custom settings for history" from the menu and unchecking "Accept cookies from websites"; and
    3. in Chrome (version 29), you can block all cookies by going to the "Customize and control" menu and clicking "Settings", "View advanced settings", and "Content settings" and selecting "Block websites from data" under the "Cookies" heading.

Blocking all cookies will have a negative effect on the functionality of many websites. If you block cookies, you will not be able to use all the features of your website.

  1. You can delete cookies already stored on your computer - for example:
    1. in Internet Explorer (version 10), you will need to manually delete the cookie files (you can find instructions in );
    2. in Firefox (version 24), you can delete cookies by clicking "Tools," "Options," and "Privacy," then selecting "Use custom settings for history," tapping "View Cookies," and "Remove All Cookies," and
    3. in Chrome (version 29), you can delete all cookies by going to the "Customize & Control" menu, and tapping "Settings", "View Custom Settings" and "Clear Browsing Data", and then selecting "Delete cookies and other website data" before tapping "Clear Browsing Data".
  2. Deleting all cookies will have a negative effect on the functionality of many websites.